Issue e-Invoice Document

This section provides a step-by-step process for taxpayers to issue invoice documents on the MyInvois Portal.

Step By Step Guide

Step 1: Access New Document

• Click on the New Document button on the left-side navigation panel.

Step 2: Select Document Type

• Select Invoice from the dropdown.

Step 3: Select Document Version

• Choose a document version from the dropdown menu. The most recent version will be selected by default (Note: Document v1.1 includes Digital Signature validation)
• Click on Start

Step 4: Add Basic Information

• The e-Invoice Code/Number and Date and Time Issued are automatically generated by the system. Users can override these values if necessary, but it is highly recommended not to modify them.
• Click on Continue.

Step 5: Add Buyer and Supplier Details

• In the supplier section, the fields for Name, Tax Identification Number (TIN), SST Registration Number, Tourism Tax Registration Number, Email, Branch Address, and Phone Number are automatically filled in. Users are required to select an MSIC code and provide a description of their business activity.
• In the Buyer section, users are required to select an ID type, enter an ID number and TIN. Then click on Validate button.

• Users may click the Search button to retrieve the Tax Identification Number (TIN).

• The system will automatically display a pop-up window to the MyTax Portal.
• Click on the dropdown menu to select either Individuals or Other Than Individuals.
• Selecting Individuals allow users to search TIN of a taxpayer that is a single person.
• Selecting Other Than Individuals, allow users to search for the TIN of a taxpayer when the taxpayer is an entity or organisation, such as those listed in the category dropdown menu (e.g., Company, Limited Liability Partnership, Trust Body, Co-operative Society, and others).

• For Individuals, users can search for the taxpayer’s TIN by entering their Identification No. or Passport No.
• Select the ID type of the taxpayer.

• After selecting the ID type, users can enter the information based on ID type selected.
• Click on the Search button.

• For Other Than Individuals, users can select the taxpayer on listed in the category dropdown menu.

• After selecting the category of taxpayer, enter the reference/registration number based on category selected.
• Click on the Search button.

• After successfully submitting your information, the Taxpayer Identification Number (TIN) will be displayed directly on the Taxpayer Information page.
• Click on the icon beside For e-Invoice purposes to copy the Tax Identification Number (TIN) to clipboard.
• The option For the purpose of e-Services related to taxation is intended for copying the TIN to use in tax-related activities, such as filing returns or accessing online tax services.

• After copying, paste it into the Tax Identification Number (TIN) box in MyInvois Portal and click on Validate.
• Upon successful validation, the remaining fields become enabled for manual entry.

• After copying, paste it into the Tax Identification Number (TIN) box in MyInvois Portal and click on Validate.
• Upon successful validation, the remaining fields become enabled for manual entry.
• Click Continue once all buyer and supplier details has been keyed in.

• Field descriptions, format and examples are as follows:

* is a mandatory field

• Users can use the recently added item features for MSIC Code and Business Activity Description under Supplier’s details section.

• Click on the recent icon above the MSIC Code field to show the list of recently used MSIC Code.
• The pin icon allows users to pin the recently used items.

• Click on the recent icon above the Business Activity Description field to show the list of recently used Business Activity Description.
• The pin icon allows users to pin the recently used items.

Step 6: Choose Currency

• Choose currency from the dropdown.

Step 7: Add Line Items

• To add a line item, click on Add Line to open a pop-up of which the details of the item can be input.
• The tool has the capability to perform some calculations automatically.

• The following popup will appear after clicking on Add Line.

• Select the Classification Codes from the dropdown list.

• Fill in all the required fields. All explanation of the data fields is as follows:

* is a mandatory field

• Fill in required field in Taxes, the description is as below:

• Click on Add Tax Type.

• The descriptions are as follows:

-

Select Tax Type from the dropdown. There are two scenarios:

-

Type in Number of Units and Rate per Unit. Rate text box will grey out.

-

Type in Rate. Number of Units and Rate per Unit will grey out.

-

If you choose Not Applicable as Type, all the boxes will grey out.

• After filling in all the details, click on the Add button
• To add another line item, click on the Add and New.

• Click on Continue to go to next tab once all the details have been input.

• Click on the Select Previous Items icon to access and utilize recently added items for the Line Items section.

• Click on the Edit & Add allows users to modify the details under the Line Details section.

Step 8: Add Additional Information

• Frequent billing information is as follows:

• Payment and Pre-payment information is as follows:

• Shipping Information is as follows:

• Import & Export Information description is as follows:

• Click Continue.

Step 9: Review Details

• Review the document details on the summary page. Once confirmed, click the Sign and Submit Document to proceed to the signing page.

Step 10: Document Signing

• To sign the document, Choose ID Type.
• Enter User ID in the designated field and type in your Password (Avoid using a browser that auto-fills the password).
• Acknowledge the statement by checking the box.
• Click on Submit to finalise the signing process.

• After digital validation, Document will be created with the pop-up below.